Monitor coffee and non-coffee inventory in one place
Coordinate your coffee and every material around it: bags, labels, valves, boxes, and merch, in one place. Never run out of anything again, and stop paying a premium for panic purchases.
“Cropster handles the massive complexity of our high SKU counts effortlessly, allowing our team to spend more time on sensory analysis and less on logistics spreadsheets.”
Ditte Laursen, Roaster Manager, La Cabra
Stop losing margin to panic buying and siloed spreadsheets
Complex spreadsheets and generic software force you into workarounds, and they leave you with a visibility gap you cannot afford. Packaging and the materials around your coffee now account for 10 to 15% of your total cost of goods sold.
Lose track of them, and you get stockouts that stop production, then panic purchases where expedited shipping runs 2x to 5x standard rates. That is margin leaving your business one rushed order at a time.
One place to plan every material, built by people who know coffee
Resource Planning brings your coffee and every material around it into one live view inside Cropster. No more scattered spreadsheets. No more guessing what to order or when.
Manage your materials and Bill of Materials
Track bags, labels, valves, boxes and merch right next to your green and roasted coffee. Build a bill of materials for every product, with clear guidance on when to reorder.
Aggregate demand from every source
Pull demand from all your web stores and customer channels into one number, so what you buy matches what you actually need.
Forecast purchasing
Stop guessing. Runout reports built on your real production data tell you what to buy and when, well before you run short.
Eliminate double data entry
Sync stock and fulfilment across every team on one platform. No more copying numbers between systems by hand.
Coming soon
Planning meets contracts.
Forecast incoming green coffee supply and see how it shapes your whole plan.
Master production schedules.
Automate scheduling and fulfilment across every coffee and material workstream.
Purchase plans.
Plan and place purchases automatically from your real run rates.
Amplify the results across your whole operation
Resource Planning connects to the rest of your coffee workflows, from green contracts and costs to your wider inventory, so one plan runs across your whole operation instead of living in a corner by itself. Flexible plans let you switch on what you need as you grow. And because it syncs with the systems you already run: your webstore, your accounting software, your BI tools. The numbers stay accurate wherever they come from, and nobody rekeys the same figure twice.
Businesses trust Cropster in over 100 countries!
“Cropster gives us the foresight we need to know exactly when to buy more before we run out, allowing us to forecast our needs 12 months into the future”
Howard Gill, Head of Coffee, Grind
Protect your margins today
Resource Planning is built into the Cropster Advanced package and available as a modular add-on for the Cropster Scale package.
ADVANCED
€0 or $0 / mo
SCALE ADD-ON
€500 or $500 / mo
€250 or $250 / mo
Lock in 50% off with early access if you sign up before January 2027
FAQS
A separate spreadsheet is the visibility gap. It is not tied to your roast schedule or your demand, so it is always slightly out of date, which is exactly when overbuying and stockouts happen. Resource Planning keeps it live and in one place.
Generic systems were not built for coffee. They force workarounds, duplicate entry, and manual fixes that eat the time you are trying to save. Resource Planning is built around how roasteries actually plan, buy, and produce.
Generic software was not built for coffee. They cannot tie a bill of materials to a roast schedule or account for weight lost in the roast, so you end up with workarounds and double entry. Resource Planning is built around how roasteries actually plan, buy, and produce.
It is not tracking bags; it is protecting margin. The materials around your coffee run to 10 to 15% of your cost of goods sold, and a single panic order at 2x to 5x shipping, or one stockout that halts a roast, costs more than the subscription. With early access, you pay €250.
That is the case for it, not against it. Resource Planning aggregates demand from every channel and forecasts on your real production data and run rates, so it moves with your actual patterns instead of a guess.
You are not doing it alone. Build a bill of materials once, and it works alongside the roast data you already track, backed by the largest dedicated support team in coffee software.
It is built into the Advanced package and available as an add-on to Scale. It is not available on Core.